Yearly housekeeping
This usually happens in early January.
Company Data Folder
Run the file "J:\LabManager\Move Files.vbs". This will move all the files which are older than the date specified within the code from the 'live' LabManager folder into the 'purged data' folder ie. "J:\PURGED DATA\Archive", but first change the 'sincedate' in code parameter so that six years of data are kept in the 'live' folder. ie. sinceDate="1/1/2012"
Next run the file "J:\LabManager\delemptyfolders.vbs". This will remove any now empty folders.
A text file will be generated containing a log of the actions taken by these routines.
'LabManDataAllArchive' folder
A copy of both routines are kept in here too. Do the same for these, the old data is moved into the purged \LabManDataAllArchive folder
'LabManServ' Software Folder
This folder contains the database files. There is no need to purge this folder because it is maintained by the monthly archive procedure. No databases are purged, we keep these as far back as we can go.
Web Results folder
Go through each client folder within 'websrv01\csreports\clientarea\%clientname%\. In both sub folders ('coareports' and 'financials') delete any unwanted files. Currently we keep up to six years worth of data but a shorter time period, maybe one year, might have been agreed with the client.
Off-Site Backups
Early in January of each year we make a backup copy of all the archive folders and all the working folders for additions and changes from the previous one or two years (overlap). These are kept on disc or hard drive and stored in a safe environment in case they are ever needed.
These backups are reconciled with the daily and monthly backups such that most of the daily and monthly copies can be destroyed.